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    <dcterms:title><![CDATA[The Information Commoner: Keeping Library Staff on Common Ground, 2013 November, Volume 8, Issue 3]]></dcterms:title>
    <dcterms:subject><![CDATA[Utah Valley University. Library]]></dcterms:subject>
    <dcterms:subject><![CDATA[Newsletters]]></dcterms:subject>
    <dcterms:subject><![CDATA[Library newsletter]]></dcterms:subject>
    <dcterms:subject><![CDATA[Staff newsletter]]></dcterms:subject>
    <dcterms:description><![CDATA[This is the November 2013 edition of the Information Commoner, a monthly internal communication tool for the UVU Library staff.]]></dcterms:description>
    <dcterms:description><![CDATA[Mike’s Message I recently learned some interesting statistics from the University Presidential Advisory Committee I at-tend. In 2008, tuition represented 48% of UVU’s budget. In 2012, tuition was 62% of the budget, which means that only 38% of our dollars come from the state. UVU currently receives $3,268 per student; the goal of the Regents is to bring that to $4,800 (30,000 students times an extra $1,500 would equal $45 million extra dollars). In 1960, Utah families spent 4% of their income to support children in higher educa-tion. Today, that figure is 11%. Governor Herbert and the Board of Regents are promoting the idea that two-thirds of Utahns achieve some form of higher education training, be it certificates, associates, or higher degrees. Some of the strat-egies to achieve this aim are: • More certificates and associate degrees awarded • Encouragement of “15 to finish,” which means taking at least 15 credits per semester in order to graduate in four years • Plateaued tuition which charges the same tuition for 12-18 hours of credit • Aggressive math remediation • Better career and academic counseling that enables students to schedule courses efficiently toward graduation Our role in the Library is to continue to support students in research and writing efforts required in course assignments. Let’s do all we can to help students succeed. In this Issue Announcements 2 At Your Service 3 What’s Our Policy? 3 Department News 4 Internet Librarian Report 8 Information Commoner Volume 8, Issue 3 November 2013 Save the Date We will hold our annual Christmas party on December 13, at 2:00 PM. Stay tuned for more details. Vacation Time Be sure to get your supervisor’s approval before taking time off this holiday season. Though vacation requests are rarely denied, we need to make sure the Library is adequately staffed on the days we are open. Once your vacation is approved, be sure to post it on the shared vacation calendar in Outlook. (If you do not have access to the calendar, contact Annie at x8752). Extended and Holiday Hours, November 25 to January 4 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 24 25 16 27 8:00 AM to 5:00 PM 27 CLOSED for Thanksgiving 29 CLOSED for Thanksgiving 30 8:00 AM to 5:00 PM 1 2 3 4 5 6 7 8:00 AM to 10:00 PM 8 2:00 PM to 10:00 PM 9 10 11 12 13 14 8:00 AM to 10:00 PM 15 2:00 PM to 10:00 PM 16 17 18 19 7:00 AM to 10:00 PM 20 8:00 AM to 5:00 PM 21 22 23 8:00 AM to 5:00 PM 24 CLOSED for Christmas 25 CLOSED for Christmas 26 8:00 AM to 5:00 PM 27 8:00 AM to 5:00 PM 28 29 30 8:00 AM to 5:00 PM 31 8:00 AM to 5:00 PM 1 CLOSED for New Year’s 2 8:00 AM to 5:00 PM 3 8:00 AM to 5:00 PM 4 Announcements 2 At Your Service By Lesli Baker Saint Francis of Assisi is quoted as saying, “Start by doing what’s necessary, then what’s possible; and suddenly you are doing the impossible.” November is the time when we focus on gratitude. When I pause to reflect on what we are able to accomplish in the Library, I am grateful for your commitment to doing those things that are necessary day in and day out. Your dedication also helps us do those things that are possible and push toward the impossible. Our numbers may be few, but it’s through your efforts that we are able to do great things. Thank you for all you do! 3 What’s Our Policy? By Mike Freeman Just so everyone understands the law about donations so that you can inform donors: The law states that donations without appraisals can be tax deductible only if under $5,000. That’s cumulative for the whole year. In other words, you cannot just make a series of smaller donations. If the year’s donation goes over $5,000, then the donor must have an independent appraisal on a federal form 8283 for purposes of tax deductions. If you have questions, refer them or the donor to me. Donation forms can be found online on our donation policy page at www.uvu.edu/library/ policies/gifts.html. 4 News from Access Services Textbook Reserve Reorganization By Chelsie Young Did you know our Textbook Reserve collection accounts for a full third of all checkouts from the Library? It’s true! In an effort to make our most circulated collection more visible, easier to search, and appropriately geared to our patrons’ needs, Circulation is currently overhauling Textbook Reserve. This began with the creation of a specialized search tool for the OPAC; many thanks to the Patron Saint of Awesomeness, Azucena. We’ve weeded the collection from about 1,300 unique items, to 850 or so. The remaining items are being re-cataloged so our new search tool can find them more easily and accurately, and so our staff doesn’t have to play the “Is this your book?” game with patrons. When we finish our overhaul, UVU Library’s Textbook Reserve will be the envy of all librar-ies! RFID and the DLA: Welcome to the Future By J O’Day As many of you know every book in the Regular, Reference, and Children’s collections was outfitted with an RFID tag before we moved in to the new building. Recently, Trevor and Heather finished tagging the video collection as well. What is a RFID tag? Well, I’m glad you asked. RFID stands for Ra-dio Frequency IDentification. Each tiny tag contains an antenna that broadcasts an item’s barcode via a low power radio signal, which can then be read by the Digital Library Assistant or DLA. At first glance the DLA looks like something you might see on Star Trek. I’ve also had patrons suggest that it looks like some-thing the Ghostbusters would have used. What the DLA actually does is much more useful from a library perspective. The DLA gives us the ability to shelf-read, search the collection, and inventory our collec-tions all at the same time, and do it easier, faster, more accurately, and more often than ever before. Each of the collections can be completely shelf-read and inventoried in a mat-ter of weeks rather than months. The DLA potentially allows us to go through them several times in a single semester rather than once or twice a year. The library employee simply toggles the switch to scan a shelf and the DLA checks the shelf order, searches for items that have been flagged for attention (lost, missing, claimed returned items etc…), and compiles an inventory list. This allows us unprecedented control over our collection. Truly the future is now, and it’s a pretty great place to be. A Digital Library Assistant 5 By Trevor Young The 35th Annual Media Market in Charleston, NC was as fun as it was exhausting. The con-ference rented two entire floors of our hotel and stuffed the rooms with vendors. Attend-ees were scattered throughout the rest of the building. After a brief first timers’ orientation, we gathered in a great big hall for Market Mania. Each vendor had prepared a four to seven minute “trailer” of the material they were pushing. Market Mania lasted approximately four hours. This may seem like a test of endurance, but I was riveted. Trailers can make some of the most tepid films look promising. In addition to becoming acquainted with the various vendors, I also added a ton of films to my “investigate” list. For such a large groups of media vendors, film professionals, and media librarians, they are surprisingly close knit. It was wonderful to have Heather along (for her seventh year!) to show me around. Most of the remainder of the conference was devoted to “buyers” moving from room-to-room and watching pieces of various films. It was difficult for us to tear ourselves away from each film so that we would have time to see everything on our lists, really difficult! Somehow we managed. Three things I learned about vendors: • Small vendors are very willing to give huge discounts. • Larger vendors are very polite when they refuse to take off more than 15%. • Lots of vendors would like nothing more than to host our own digital content for us. There were a handful of professional development sessions. We listened to experts who are dealing with the VHS obsolescence debacle. Other experts discussed the proliferation of apps in libraries, and even more experts give tips on creating ADA compliant closed captioning for locally hosted videos. Top three things I learned: • VHS is still not quite obsolete. • Declaring a tape “deteriorating” is not as easy as it sounds. • I’m really grateful that Alan already knows most of this captioning stuff. As for the fun side of the conference, well, I did kind of get accidentally invited to dinner paid for by the biggest vendor at the conference. I guess this means the UVU Library is now considered one of the big spenders. I attempted to rub elbows and sip on drinks like they do in the movies, but never in Utah. This was a very positive experience for me, and I believe it will prove valuable in my quest to become an informed media librarian. I also think we’ll get to strengthen our collection in both content and volume. News from Media 6 By Annie Smith Instruction has nearly wrapped up for the semester. We taught more than 100 CLSS 1000, ENGL 1010, ENGL 2010, and ENGL 2020 classes. That’s not counting all the subject specific and upper division classes we’ve taught for history, philosophy, public health, nursing, literature, and the sciences. That’s on top of answering around 2,000 questions at the Ref-erence Desk and our regular librarian duties. For these (and other) reasons, we are very much looking forward to adding a new Refer-ence/ Instruction Librarian to our roster. The position has been posted on www.uvu.jobs for a few weeks now, but the hiring committee is already screening applicants. Good luck to the committee! I recently recorded a demo session for ENGL 2010/2020 with Ben and J. They’re currently editing the video (and editing out the moments when my tongue got tangled up going over the parts of the CRAAP Test or listing database limits). We plan to use the video as a way to help catch up students who were absent the day their class came to the Library. I’ve presented at national conferences, but teaching in front of a camera is the most daunting thing I’ve done so far as a librarian. I also recently attended the Internet Librarian conference. My report is printed on pages 10 and 11 of this issue. Feel free to contact me if you’d like to see my notes from the con-ference. There were so many interesting sessions this year that I took pages of notes, too many to cram into a couple of pages. News from Reference/Instruction Kim has a quiet moment at the desk. News from Serials By Debbie Short Responsibility for the repair of damaged items has shifted to Circulation. Items with more complicated mending needs will be sent to Serials, as well as any journals needing repair. Thank you, Chelsie, for making this an easy transition. It’s that time of the year again. Seri-als is moving current issues to the bound periodical shelves, collect-ing and preparing journals for the bindery, and adding the fluorescent stickers to issues that are not bound, but placed in temporary binders and boxes on the compact shelving units. Please remember to check the cur-rent shelving, the compact shelving, and the catalog when assisting a pa-tron. If you still cannot find an issue, ask Debbie at x6336, Wendy at x8318, or Jandy at x8313. It may be in transi-tion and found on our preparation shelves. 7 News from Systems By Tim Rowley It is with mixed feelings that I share the news that Carlos Alarco has announced that he has accepted a position at the University of Utah. His last day at UVU will officially be Novem-ber 30th. He will be sorely missed. We wish him well as he takes on a new job and works toward finishing a PhD. Good luck, Carlos! Azucena will cover for Carlos in the Information Commons, instruction labs, and Assistive Technology Center until we find someone to fill the position. We hope to post the position the first part of December. 8 By Catherine McIntyre On October 25 we hosted the Fall Caucus of the Conference of Intermountain Archivists (CIMA) and had a great roster of presentations addressing current developments, issues, and projects going on in the worlds of archives and digitization. Many thanks to Tim for welcoming the attendees in the morning and to Mike for helping to make parking and lunch available. Thanks also to Aimee for acting as official event photographer and to Brent for helping with setting up and little issues that arose. Aimee has put together an interesting display In Archives to showcase the many different types of materials that the Archives owns. The display was part of October’s American Ar-chives Month events, but will be up through November. I have continued to receive phone calls from area residents who have read about the Pio-neers in Your Attic project and have items that they would like us to consider for the proj-ect! I have several meetings scheduled to meet with people in their homes in order to determine whether their materials meet the criteria for the project. I am very gratified that there is still interest, even though our scanning events ended in October. Brent is now us-ing stitching software to combine sections for some of the larger images that he scanned, and we are getting closer to adding the images and metadata to the online collection. Aimee and I attended a Utah State Historical Records Advisory Board (USHRAB) regional repositories meeting November 1 at the Utah State Archives. We are a regional repository, Catherine McIntyre speaking to CIMA attendees in the Lecture Hall. News from the Sutherland Archives 9 which means that we can function like a local version of the State Ar-chives for our area of Utah, Wasatch, Juab, and Millard Counties for their historic government records. There were some very interesting and in-formational presentations on a proj-ect to promote archives in Utah, an effort to locate and microfilm all of the cemetery records in Utah, ethical standards in archives, preserving dig-ital records, and understanding new standards for describing archival col-lections— kind of like a new way of cataloging, but for archival finding aids. On November 5, we hosted an English 3090 class in the Archives. The professor, Todd God-dard, asked if he could bring his class for a visit to learn how archives can be valuable re-sources for doing research. They are doing semester projects specifically about Mark Twain and his books Tom Sawyer, Huckleberry Finn, and Pudd’nhead Wilson. While our Archives does not have materials that will help with these exact topics, we demonstrated through our own collections how archives provide primary sources such as personal and business correspondence, diaries and journals, and photographs that give a first-hand glimpse into a person’s life—their thoughts, hopes, creative impulses, and so on. We also demonstrated how to search for, access, and use materials in physical and digital archival collections. Aimee attended meetings in Salt Lake City during the week of November 12-15. There was an Archive-It Partners Meeting on November 12. (Archive-It is the subscription service that we use to capture and archive UVU’s websites.) Then between November 13 and 15, she attended the Best Practices Exchange, an international meeting devoted to “Acquiring, preserving, and providing access to government information in the digital age.” On Friday, November 15, I attended the ULA Program Board meeting at the West Jordan Library. The Program Board selects the proposals that will be accepted for the Spring 2014 ULA Conference. And finally I attended the UALC Digitization Committee meeting on No-vember 18 and 19, in Cedar City at SUU. Utah State Archives EDITORIAL INFORMATION The Information Commoner is an internal communication tool published once a month by and for the Utah Valley University Library staff. Input from all library staff is encour-aged. The deadline for information submittal is the third Friday of each month. Send information to Lesli Baker via email. 10 Internet Librarian Conference Report By Annie Smith I saw some distinct themes develop in this year’s Internet Librarian Conference: 1. Trust your patrons/community/students and collaborate with them. 2. Make use of online, open source, and/or free resources. 3. Show your personality to foster engagement with your community. Collaboration The research done on patron-driven acquisition showed that students of Johnson County Community College selected books that circulated more than once in business, technol-ogy, and physical sciences, and related areas. Almost half (49%) of the titles students chose circulated at least once during the 2012-2013 fiscal year. Of books chosen by librarians, 62% did not circulate during the same time period. With budgets tightening, librarians at Idaho State University turned to crowd-funding to pay for small projects they couldn’t otherwise afford. The presentation covered many on-line options for hosting projects and collecting funds. The library’s projects included ask-ing for money to provide hot drinks and food during finals week, buying new furniture for a branch location, or buying Chromebooks to circulate to students. Even if projects failed to get enough funding, they were a good indicator of what students wanted from the library or would like to see. The Anythink Libraries have been informally working with their patrons in a series of projects grouped under the big project of creating a “participatory library.” The staff have learned to trust their patrons. For some projects the library would provide a place and sup-plies and let patrons (especially children) create things. The library also hosted things like a community garden. They were also willing to let the community take the lead and provide something the library needed. Online Tools Several sessions I attended presented intriguing online tools. Throughout the conference, I monitored the #il2013 and #internetlibrarian hashtags and was nearly swamped with links to new tools. These mostly free tools can help share our resources in new ways, an-swer tricky reference questions, or make our instruction more engaging. The tools include: • Google Trends (www.google.com/trends): Trends can be used to track the popularity of brands over time, conduct market research, or just find controversies in the news. • HistoryPin (www.historypin.com): This tool can be used to link historic documents to a geographic location. Users would be able to click a place and see any materials the library or archives held about it. 11 • Publishing Apps: Several apps and online servic-es can help you repackage data and information to make it more visually appealing: • Media Tools (www.google.com/get/media-tools) • Paper.li (http://paper.li) • Scoop.it (www.scoop.it) • Shelf.io (http://shelf.io): Build online “shelves” of resources. • TodaysMeet (http://todaysmeet.com): Create a “backchannel” for audience members to share their thoughts about a presentation. • Zanran (www.zanran.com): Search for data inside of PDFs, spreadsheets, etc. Personality The library programs I saw presented could be divided into two rough categories. On one side, there were wildly creative and successful programs that librarians launched on the fly. There was little planning, which appeared like an attempt to avoid the major problem of the second group: the over-planners. Libraries that over-planned would worry so much about what might go wrong that their rules and terms and conditions prevented sponta-neity and, in some cases, fun. All the sessions I attended on social media stressed the importance of showing genuine personality. Librarians in these sessions would post silly things (like a Caturday post) to get a positive reaction from their patrons. Brent Bloechle of Plano Public Library created a se-ries of “dares” (more like scavenger hunt tasks) for his patrons to perform—and it worked. More Thoughts from Internet Librarian There were many trend-spotting sessions, ranging from interesting and useful to the out-right bizarre. On the useful end of the scale, David Lee King shared design tips to improve library sites on a range of devices. Roy Tennant and Emily Clasper formed a small panel on what the Next Big Thing might be. There was a lot of wishful thinking in this forum but that wasn’t a bad thing. I had a small epiphany during this session. The Next Big Thing doesn’t have to be what Silicon Valley or teenagers decide. It can be something we come up with. The bizarre session was Michael Ridley’s keynote on post-literacy. The audience (I was watching the Twitter traffic) reacted with 1) skepticism and then 2) ridicule. I suspect that the problem with Ridley’s keynote was that failed to explain his thought process. If we’d read as much about post-literacy as Ridley has, it wouldn’t have been so hard to entertain the notion of mind-melding or telepathy or pharmaceutical learning (i.e., take a pill and learn French). One of Monterey’s many marinas.]]></dcterms:description>
    <dcterms:creator><![CDATA[Utah Valley University Library]]></dcterms:creator>
    <dcterms:source><![CDATA[Mountain West Digital Library]]></dcterms:source>
    <dcterms:date><![CDATA[2013-11]]></dcterms:date>
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